Store Settings

Everything about your business as a whole — its name, address, TIN, tax type, and the defaults the rest of the system falls back on — lives on one page.

You'll find it at Settings → Store Settings. Only the Owner can change it, though everyone's device reads it: the POS pulls your tax rate and service charge from here, so a wrong value shows up at the counter immediately.

There is no page called "Store profile". The settings this section describes are split across Settings → Store Settings and Settings → Receipt Settings. If you're looking for receipt wording, it's on the second one.

Where to find it

Page	What it holds
Settings → Store Settings	Business information, business type, tax, operating defaults, service charge, feature toggles
Settings → Receipt Settings	The header and footer text on your receipts, and whether the TIN shows

Store Settings is one long page rather than tabs, with a single Save Changes button at the top. Nothing saves until you press it.

Store information

Field	Limit	Notes
Store Logo	1 MB, up to 1024 × 1024 px	JPEG, PNG, WebP or SVG
Store Name	255 characters	Your registered business name
Phone	50 characters
Address	1,000 characters
Email	255 characters	Must be a valid email address
TIN	50 characters	Only shown once your store is BIR-accredited, or once you set your tax type to VAT-registered
BIR Permit No.	100 characters	Only shown once your store is BIR-accredited

The logo is used in more places than you'd expect: the storefront if you run an online store, membership cards, scheduled report emails, delivery receipts, and — as a printed image — on thermal receipts. Upload a square image if you can; Kassly makes a 150-pixel version specifically for receipt printers.

Your address and TIN may look blank the first time you open this page, even though you typed them when you signed up. They are stored, and they print correctly. Type them in again here and save once, and the fields will stay filled from then on.

Business type

Your business type is shown here rather than edited directly. Press Change to open Change business type, pick the closest match, and save.

There are three umbrella types — Retail, Food & Beverage, and Services — and 31 more specific options underneath them. The umbrella changes how Kassly talks and what it shows: a Food & Beverage store gets Menu Items instead of Products, a service charge field, a kitchen display, and table management; a Services store gets partners, a customer queue, and job orders; a Retail store gets barcode entry pushed to the front.

The specific type underneath only affects starting suggestions. Below the type you'll see Suggested categories with an Apply button, which adds a set of product and expense categories that suit your kind of store. It is safe to press twice — categories you already have are skipped.

Changing your business type does not touch a single row of your data. It changes wording and defaults only. See What is Kassly? for the full list of types.

Tax settings

Tax Type has three options:

Option	What it does
VAT-Registered (12% VAT)	12% output VAT is split out of your sales, and revenue is reported net of VAT
Non-VAT (Percentage Tax)	No VAT is charged; sales are recorded in full
VAT-Exempt	No VAT is charged; sales are recorded in full as VAT-exempt

New stores start on Non-VAT (Percentage Tax).

Switching to VAT-Registered is the one setting Kassly will refuse to save until you've filled in three other things — your business name, your address, and your TIN. You'll get a warning above the Save button naming which are missing, and the button stays disabled until you fix them.

VAT only affects your internal reports until your store is BIR-accredited. Turning on VAT-Registered does not change what prints. See What prints on a receipt below.

Tax Rate (%) and Tax Inclusive Pricing appear only once your store is BIR-accredited and set to VAT-Registered. Before that, there is nothing to adjust.

Operational settings

Setting	Default	What it does
Low Stock Threshold	10	Alerts you when stock falls below this quantity
Business Day Start	00:00	The hour your trading day rolls over

There is no setting for negative stock. A sale always goes through and takes its full quantity, so an item can go below zero; Kassly then asks you to recount it. See When stock goes below zero.

Business Day Start is the one to think about. If you close at 2am, a sale at 1:30am belongs to yesterday's takings, not today's. Setting this to 04:00 makes every report, X-reading and Z-reading treat 4am as the boundary. If you close before midnight, leave it at 00:00.

Service charge

This card only appears for Food & Beverage stores.

Pick Percentage or Fixed Amount, set the rate or the peso amount, and choose whether Apply by default is on. With it on, every new order carries the service charge without the cashier doing anything.

Feature toggles

These turn optional screens on and off for your whole store. They are separate from what you pay for: a toggle can be switched on and still be locked because the add-on isn't active.

Toggle	What it does
Kitchen Display System (KDS)	Shows the kitchen queue on the dashboard and enables KDS stations
Table Management	Manage restaurant tables and dine-in orders
Auto-Print Order Slip	Prints the kitchen ticket, or the job order slip, whenever a receipt prints
Show expenses in X/Z reading	Adds an expenses section and a net-after-expenses line to the reading
Scan-first POS	The terminal grid starts empty and cashiers scan or search to add items
Partners	Shows the Partners tab in navigation
Queue	Shows the customer queue tab in navigation
Job Orders	Shows the Job Orders tab in navigation

Which of these you see depends on your business type. Kitchen Display, Table Management and Auto-Print Order Slip are Food & Beverage; Partners, Queue and Job Orders are Services. Show expenses in X/Z reading and Scan-first POS are available to everyone.

Show expenses in X/Z reading is off for a reason. A reading with expenses in it is no longer in BIR's expected shape. Kassly marks it clearly as non-BIR when you turn this on, but if you are going to hand a reading to an examiner, leave it off.

Scan-first POS is worth trying if you have hundreds of products. A grocery cashier scanning barcodes does not need a wall of tiles, and an empty grid is faster to work from.

Currency, dates and time zone

None of these are settings, and that is deliberate.

Currency	Philippine peso, ₱. Not configurable
Time zone	Asia/Manila. Not configurable
Number and date formatting	Philippine format throughout

Kassly is built for one country, so there is no currency picker to get wrong. If you sell in another currency, Kassly is not the right system for you.

Thermal receipts print P where the screen shows ₱. Receipt printers use a character set that has no peso sign, so Kassly substitutes a capital P rather than printing a blank box. Your PDF receipts and every screen still show ₱.

What prints on a receipt

This is the part that surprises people, so it's worth being exact.

Until your store is BIR-accredited, a Kassly receipt is a transaction record, not an official invoice. It prints:

• your store name, in large type
• your branch address, or your store address if the branch has none
• the branch name
• the transaction number, date, cashier, and customer if one is attached
• the items, subtotal, any discount, any service charge, the total, and the payments
• the line TRANSACTION RECORD where an official receipt would say INVOICE
• the line This is not a BIR invoice.

It does not print your TIN, a VAT breakdown, a machine identification number, a serial number, a permit number, or a validation QR code. Setting your tax type to VAT-Registered does not add any of them. Those appear only once your store is BIR-accredited, which is a separate process that Kassly's operators switch on for your store — it is not a toggle on this page.

Once accredited, the same receipt gains the TIN line (labelled VAT REG TIN or NON VAT REG TIN to match your tax type), the terminal's MIN and serial number, the VAT or percentage-tax breakdown, a validation seal QR code, and the accreditation footer. The TRANSACTION RECORD label is replaced by the correct invoice type for the sale.

Not all of those BIR fields come from this page. The TIN is the one you set here. The MIN, PTU number and serial number belong to the individual device and are entered against it — see Terminal management. The branch address that prints comes from the branch record, not from the store address, whenever the branch has one — see Branch management.

Who can change these settings

Only the Owner. A Manager, Cashier or office Staff account can read the store settings — their device needs the tax rate and service charge to ring up a sale correctly — but the page itself and the save are Owner-only. See Users and roles.