Branch Management

A branch is a place that sells. Your store was created with one, called Main Branch, and if you only have one location you can leave this page alone forever.

Branches live at Management → Branches. Only the Owner can add, edit or delete one, though everyone can see the list — a cashier's device needs it to know which branch they're opening a shift at.

Adding a branch

Management → Branches → Add Branch.

Field	Required	Rule
Name	Yes	Up to 255 characters. What staff will see — "Divisoria", "Second Floor"
Code	Yes	Up to 20 characters, unique within your store. Typed in uppercase automatically
Address	No	Up to 1,000 characters. This is what prints on receipts from this branch
Phone	No	Up to 50 characters
Email	No	Must be a valid email
Status	No	Active or Inactive. Defaults to Active

Pick the Code carefully. It is short, it shows in the branch list, and it has to be unique — MNL, CEB, BR2. Reusing a code that already exists will fail, and the message you get back will not be a friendly one, so check the list first.

The Address matters more than it looks. When a receipt prints, Kassly uses the branch's address if it has one, and only falls back to the store address if it doesn't. Fill it in for every branch that has its own street address.

The Free plan includes one branch. Adding a second is a paid step — not because of a per-branch licence, but because every add-on you subscribe to is billed per branch. See What it costs below.

What a branch separates

This is the question that decides whether Kassly's branch model fits your business, so here it is plainly.

Kept separate per branch

Stock levels	Quantity on hand and reorder points, per product, per branch
Stock movements	Every receipt, adjustment, count and transfer
Stock counts	A count belongs to one branch
Sales	Every transaction records which branch it happened at
Shifts	Opened and closed per branch
Terminals	A terminal belongs to exactly one branch
Expenses	Recorded against a branch
Purchase orders	Raised for a branch
Appointments and job orders	Booked at a branch
Staff assignment	Which branches a person works at
Attendance punches	Clocked in at a branch
Tables and queue	Per branch

Shared across the whole store

Products and services	One catalogue for the whole store
Categories	One set
Prices	One price list for the whole store
Customers	One customer file, visible at every branch
Suppliers	One list
Promotions and coupons	Store-wide
Tax settings, receipt text, service charge	Store-wide
Membership plans	Store-wide
Staff accounts	One account per person, assignable to several branches

Prices cannot differ between branches. There is no per-branch price override. If your Makati branch charges more than your Zamboanga branch for the same item, Kassly cannot express that — you would need the item listed twice, or separate stores. What Kassly does support is different price types on the same item (retail, wholesale, member, and quantity tiers), which apply everywhere equally.

Because the catalogue is shared and stock is not, adding a branch does not mean re-entering your products. It means the new branch starts at zero stock for all of them, and you bring stock in by receiving it or transferring it.

Moving stock between branches

Transfers need the Stock Transfers Between Branches add-on (₱300 per branch each month), or any bundle that includes it. Without it, each branch's stock is adjusted independently and there is no way to move a quantity from one to another as a single tracked movement.

Who sees which branch's data

Every staff member is assigned to one or more branches, and one of those is marked Primary. That assignment decides which branch they open a shift at.

It does not currently limit what they can see. A manager or cashier assigned only to your Cebu branch can still see figures from your Manila branch in reports and lists. Per-branch data walls are not something Kassly enforces yet. If a branch manager should not see the whole company's numbers, that is a gap you need to know about before you rely on it.

See Users and roles for how branch assignment is set.

Deactivating a branch

Set the branch's Status to Inactive. Be clear-eyed about what this does and does not do.

It does:

• remove the branch from the terminal and branch picker when opening a shift
• hide it from your online storefront, if you run one
• hide it from the customer-facing branch list
• drop it out of branch comparison reports and the dashboard's branch widget

It does not:

• stop anyone signing in
• reduce your bill
• give back the terminal allowance the branch was carrying

So "Inactive" is a way to take a location out of the way of your staff, not a way to stop paying for it. If a branch has genuinely closed for good, delete it.

Deleting a branch

Deleting keeps the record but removes the branch from your lists. Kassly will refuse in four cases, each with a specific message:

Message	What to do first
"Cannot delete the main branch."	Nothing. Your main branch is permanent
"Cannot delete branch with existing terminals."	Delete or move the branch's terminals
"Cannot delete branch with assigned users."	Reassign the staff to another branch
"Cannot delete branch with existing stock levels."	Transfer or write off the stock

The stock-levels guard catches people out. A branch that ever held stock has stock-level records even when the quantity is now zero, so you may need to clear them before the delete goes through.

What it costs

Add-ons are priced per branch, per month. The bill is the add-on's price multiplied by your branch count:

Add-ons active	1 branch	3 branches
Payroll (₱300)	₱300	₱900
Kitchen Pack bundle (₱1,399)	₱1,399	₱4,197

A bundle is charged once at the bundle price per branch, not as the sum of the add-ons inside it. See Plans and add-ons.

Two details worth knowing:

• Inactive branches are counted. Deactivating a branch does not take it off the bill.
• The branch count is fixed when you subscribe. Kassly records how many branches you had at the moment you subscribed or started a trial, and renews on that number. Adding a branch afterwards does not silently raise your existing add-ons' price — but it also means a newly added branch may be using a feature you are not yet being billed for. Expect the count to be brought up to date the next time you change your subscription.

Each branch also comes with one terminal included. Two branches means two terminals at no extra cost. See Terminal management.

Fields you cannot set here

Branches carry four BIR fields in the database — a branch TIN, a permit number, a BIR Form 2303 address, and a five-digit branch code — that have no field on this page. They exist for BIR-accredited stores and are set up as part of accreditation rather than by you. Until then, receipts fall back to your store's TIN from Settings → Store Settings.

Branch operating hours are similar: the system can store them, but there is no place to enter them yet.